From Events, select Define an event, double-click an event, double-click an event function, click More, and select Plan
Meeting
Displays the event Title defined on the Define an event window.
Function
Displays the event function Title defined on the Event Function Detail window.
Times
■ Set up - Specifies the time for room setup to begin. The format for entering time is [hour] (space) [minutes] (space) [pm]. For example, 7:15 a.m. would be entered as 7 15 (because the default is a.m.) and 2:00 p.m. would be entered as 2 pm..
■ Post - Specifies the time for room setup to be completed.
■ Begin - (read only) Displays the event function Begin Time from the Event Function Detail window.
■ End - (read only) Displays the event function End Time from the Event Function Detail window.
Attendance
■ Expected - Specifies the number of registrants expected to attend the function.
■ Registered - (read only) Displays the total number of function registrants from the Event Function Detail window.
■ Guarantee - Specifies the total number of attendees you guarantee will attend the function.
■ Set - Specifies the total number of attendees for which the room should be set or arranged.
■ Actual - After the function is complete, Specifies the actual number of attendees.
Resource
■ Title - (read only) Displays the resource's title when a resource is selected from the Resource list.
■ Qty - (Displays only if enabled for the resource in the Set up event resources window (from Events, select Set up tables > Event resources)) Specifies the number of the selected resources needed.
■ Time - (Displays only if enabled for the resource in the Set up event resources window) Specifies the time the resource will be needed.
■ Check Box - (Displays only if enabled for the resource in the Set up event resources window) Enable to indicate that a projector will be needed for the function.
■ ID - (Displays only if enabled for the resource in the Set up event resources window) Displays the resource ID number.
■ Text - (Displays only if enabled for the resource in the Set up event resources window) Specifies any applicable note for the resource.
Resources
Lists the resources defined in the Set up event resources window.
Display Plan button
Used to display the Room Setup Report.
To define a plan
1. From Events, select Define an event to open the Define an event window.
2. Double-click an event to open it in the Define an event window.
3. Select an event function, and click Edit to open the Event Function Detail window.
4. Click More, and select Plan to open the Event Function Definition - Plan window.
5. Enter the Set up and Post times.
6. Enter the Expected number of attendees.
7. (optional) Enter the number of attendees you want to Guarantee.
8. (optional) Enter the Set number of attendees for which the room should be set up or arranged.
9. Select the resource items, and the prompts enabled for the resource in the Set up event resources window will display.
10. Define the details for each resource item. For example, enter a Time for breakfast to be set up or served and any additional information in the Text field.
11. Click Save.
12. Select Display Plan to display the Room Setup Report on the screen:
Example of the Room Setup Report